Data-Driven Community Management: Using Analytics to Understand and Cater to an Audience

Posted by Borderless Access on Aug 23, 2023 2:47:27 PM
Borderless Access



In today's digital age, where every company is fighting for customer attention, personalization is a must-do to cut through the noise. In fact, a recent report by McKinsey says that seventy-one percent of consumers expect companies to deliver personalized interactions, and seventy-six percent of them get frustrated if it does not happen. With technological advancements in the last few decades, analytics is one of the best ways to get insights about a company's users for crafting personalized strategies. One of the most effective channels to figure out what a company's users are engaging with is through tracking the data of user interactions/ comments in the community the company has built for its product or service.

What exactly is data-driven community management?


According to a study by PwC, highly data-driven organizations are three times more likely to report significant improvements in decision-making compared to those who rely less on data. Communities hold crucial information about their users and their behaviour. To put it simply, data-driven community management strategy refers to using data analytics and insights to make informed decisions to optimize the performance of a community. 

This approach involves collecting, analyzing, and interpreting data on users interactions, engagement trends, and content preferences to improve the overall community experience. Behind every click, scroll, and share lies a behavioral pattern that can be analyzed to bring insights allowing businesses to tailor their strategies to align with their audience's preferences and needs.

Upon thorough analysis, these insights can serve as a foundation for:

  • Identify user behavior and understand their expectations
  • Solve user problems with better product quality
  • Market the services better
  • Improve social media engagement
  • Allow decision-makers to predict trends
  • Improve customer experience

Why data-driven community management matters


Data Insights and Audience Understanding

At the core of community management strategy, a company must understand the audience thoroughly. Analytics plays a pivotal role by facilitating the segmentation of community members according to their demographics, preferences, habits, and behaviours. This segmentation empowers organizations to tailor their communications to specific segments. Organizations can target communications based on these segments. For example, suppose a company (specializing in fitness equipment) runs a fitness community. Data might reveal that a significant portion of its members are aged 25-45 and predominantly reside in semi-urban areas and like to exercise at home instead of going to a gym.

With AI algorithms continuing to advance day by day, they can also analyze text and emotional cues to understand the sentiment of community members through posts and comments. Analytics can also show the topics and discussions that resonate most with the audience. Consider a fitness community, where the community manager can easily discern which content gains traction. For instance, if posts centered on workouts garner a 30 percent higher engagement rate compared to nutrition-related posts, a strategic decision can be made to focus on generating more content in that realm to captivate the audience's interest.

Optimizing Content Strategy for Communities

The community management can give data indicating a certain type of content (say video content) working significantly better (in terms of shares, likes, and upvotes) than the other. A data-driven content strategy for communities will consider this information to shift the content strategy towards high-performing formats.

The power of analytics also helps to understand at what time of the day/ week the community is the most active. If data shows that the majority of the content for a company does well in the evening in terms of engagement, the company could plan to make its most important business/ launch announcements during that time of the day to ensure maximum visibility and traction.

Real-time Engagement Management

Communities enable companies to interact with users in real-time by providing a dedicated platform for engagement and discussion. This instantaneous communication can be particularly effective in calming irate customers swiftly.

Let's say a company sells Ayurvedic skincare products and gets complaints from multiple customers about receiving leaking/damaged products. The community manager has to step up before things escalate further. They can reach out to these members, figure out the issue, and replace the product immediately if the product is faulty. Engaging with the affected members must not stop there. The community manager can build a separate group chat with the affected customers to keep in touch with them for frequent updates till the users are completely satisfied.

AI-driven chatbots for swift grievance redressal 

Another great way to instantaneously respond to common customer queries and doubts can be through AI-driven chatbots. They can help to reduce the volume of questions/clarifications community managers have to deal with, making them free to handle more complex interactions. 

Analyzing trending community discussion data can help to join relevant discussions proactively. As a fitness community manager, if one sees a sudden rise in interest in a new diet plan or fitness program, they can swiftly create informative content or activities to catch the attention of the community members.

Validating efforts and providing scope for experimentation

Community analytics can be pivotal in improving user attention rates by providing strategies to improve areas such as:

  • Purchase intent
  • Overall community experience created
  • Customer loyalty

By analyzing historical data, AI holds the capability to forecast future community trends, foresee user behaviors, and identify potential issues on the horizon. Metrics like user active participation, and sentiment analysis help to figure out the community's overall health.

Through these measures, you can understand if the efforts you are making or the strategies the company is implementing are creating any impact or bringing in any progress. It is an iterative process that allows one to continuously refine the strategy based on what's working and what isn't ( backed by analytics).

Data-driven community management can also help in experimentation by using insights from member interactions, engagement trends, and preferences to guide the formulation of hypotheses, measure experiment outcomes accurately, and provide real-time feedback.


Certain challenges can also creep in while monitoring the analytics of a particular community. These include ensuring data accuracy, privacy adherence, and accurate interpretation of the data gathered. 

Bot traffic is another menace that can give a company inaccurate information about a community’s participants. This problem of bot traffic has seen an upward trend over the recent past. According to a report, in 2022, 47.4 percent of all internet traffic came from bots, a significant 5.1% increase year-on-year. Resource constraints, too, can cause a hindrance as building and maintaining analytics systems, training staff on the latest tools, and investing in data management tools can be a resource-intensive affair.

Data-driven community management for a competitive edge

If a company wants to stay ahead of the curve and maintain a competitive edge in an increasingly crowded marketplace, it has to make data-driven community management a pivotal strategy for building lasting connections with the audience. The foundation of this growth lies in fostering meaningful relationships with their user base, a pursuit that underscores the importance of data-driven community management as an indispensable pathway forward.

Topics: Community Management Services, Community Management Platform, Community Management Strategy, Community Management, Content strategy for communities, Data-Driven Community Management

Recent Posts

Posts by Tag

See all

Subscribe Here!